Functions and responsibilities

1. Functions

      The Department of Academic Services is an academic and administrative unit under the Board of Presidents. The Department advises and assists the Board of Presidents in formulating training objectives; planning development scale; determining the structure of fields of study, disciplines, and modes of training; designing curricula, contents, and teaching methods for undergraduate education; organizing undergraduate admissions; and organizing and managing undergraduate training in accordance with the regulations of the Ministry of Education and Training and the University.

2. Responsibilities

a) Admissions

• Proposing annual admission quotas and developing the University’s overall admissions plan.
• Organizing admissions activities, including receiving applications, organizing examinations, grading, selection, and notifying successful candidates.
• Coordinating with relevant faculties, departments, and academic and administrative units to organize enrollment procedures for admitted students.

b) Academic Management

• Developing orientations for training development, including educational objectives, scale, structure of fields and disciplines, modes of training, curricula, contents, and teaching methods.
• Developing training development plans and action programs to improve training quality.
• Coordinating with faculties in developing curricula that meet intended learning outcomes; propose solutions to achieve the University’s training objectives and learning outcomes in accordance with the regulations of the Ministry of Education and Training.
• Coordinating with faculties in revising curricula, establishing new academic programs, and researching applicable training models.
• Developing annual teaching and learning plans, as well as assessment and evaluation plans; managing and administering the implementation of curricula and teaching, learning, and internship plans across the University; and coordinating and harmonizing plans among faculties, centers, and departments.
• Coordinating with faculties in assigning majors and organizing classes for students.
• Organizing the training process in compliance with regulations; developing academic management procedures; and coordinating with relevant academic and administrative units to ensure proper implementation.
• Conducting mid-term and end-of-semester reviews of teaching and learning activities each semester and academic year; and reviewing innovations in teaching and learning methods.
• Allocating classrooms reasonably and utilizing teaching facilities effectively.
• Coordinating with relevant departments to monitor teaching workload and evaluating teaching quality.
• Compiling and issuing documents related to academic affairs; providing necessary documents to faculties and relevant departments.
• Coordinating with the Department of Science, Technology, and International Projects in compiling and appraising textbooks and teaching and learning materials serving training and research activities.
• Managing and archiving student records, transcripts, and related documents in accordance with regulations; establishing and maintaining student databases for management purposes.
• Coordinating with faculties in entering and managing students’ grades, ensuring accuracy and academic integrity.
• Monitoring, supervising, analyzing, and evaluating training outcomes; advising and proposing appropriate measures to improve training quality.
• Tackling issues concerning students’ continuation of study, temporary suspension, dismissal, implementation of capstone projects/specialized projects/theses, and conferment and recognition of graduation in accordance with training regulations.
• Issuing diplomas and certificates in accordance with the regulations of the Ministry of Education and Training and the University.
• Researching and developing software, tools, and information technology applications for admissions and academic management; and operate and effectively utilizing learning management systems (Edusoft.net, Edusoft Web, E-learning, admissions systems, etc.).

c) Administrative Management in Training

• Receiving requests and provide students with records and documents related to academic functions.
• Carrying out administrative procedures (certification of teaching hours, student numbers, etc.) to support payment of teaching remuneration and other training-related tasks.
• Resolving complaints and claims related to academic affairs within the Department’s authority.
• Drafting statistics of student numbers, learning outcomes, training scale and quality, etc., for research purposes or as directed by the Board of Presidents.

d) Risk Management

• Organizing and implementing risk management activities of the Department in accordance with University regulations.

e) Quality Assurance and Accreditation

• Implementing internal quality assurance and educational accreditation activities in accordance with the University’s plan.

f) Oversight of Affiliated Units

• Center of Academic Support Services
• Library